What is the difference between the Customers + Vendors I see in CashFlowTool vs. QuickBooks?

Customers and Vendors are defined differently in CashFlowTool vs. QuickBooks.

In QuickBooks, Customers and Vendors are created by the user to record transactions under each party. A Customer can be associated with a cash inflow (i.e., a sales receipt) or a cash outflow (i.e., a refund). A Vendor can also be associated with a cash outflow (i.e., a payment) or a cash inflow (i.e., a refund).

In CashFlowTool, Customers and Vendors represent cash inflows and cash outflows, respectively. This means that your Customer or Vendor list from QuickBooks will not exactly match that in CashFlowTool.

Here are the detailed definitions of Customers and Vendors in CashFlowTool:

  • Customers - all parties on the opposite side of a cash inflow transaction (a transaction that increases your cash balances) in the last 12 months. This can include actual customers set up in QuickBooks, financial institutions (i.e., for funding), refunds from vendors, etc.
  • Vendors - all parties on the opposite side of a cash outflow transaction (a transaction that decreases your cash balances) in the last 12 months.┬áThis can include actual vendors set up in QuickBooks, employees, financial institutions (i.e., for payments on debt), refunds to customers, etc.

Note: for transactions in QuickBooks which do not have a Customer or Vendor tagged to them, you can find these in CashFlowTool under the transaction type. For example, 'All other Journal Entry Transaction Types'.